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New Hire Roadmap

Welcome to UI Health! We’re excited to have you as part of our team.

A UI Health career is more than just a job. It’s the people, culture, and experiences that make you proud to come to work here every day. Whether you work directly with our patients or support our care, we’ve put together this roadmap to help you navigate your first few weeks here.

New Hire Timeline

Before Your Start Date

  1. Complete your UI New Hire employment forms.
    1. You should have received a separate email from our recruiting team containing your new hire login ID and password.
    2. See the UI New Hire Quick Start Guide
    3. Questions? Visit the University of Illinois New Hire System landing page or follow up with your contact on our recruiting team.

  2. Establish your NetID
    1. This will establish your credentials for the Hospital and University networks.
    2. Your UI Health login credentials can be found in an email from noreply@uillinois.edu with the subject line: UI New Hire Login ID for <First Name, Last Name>.
    3. Questions? Follow up with your recruiting contact.

  3. Reset your Password
    1. Visit the University NetID Center.
    2. Login using your temporary password.
    3. Click ‘Change Password’ and follow the instructions. Your chosen password will become your Hospital and University password.
    4. Set up a Password Station
    5. See the New Hire Technical Onboarding Guide.
    6. Questions? Call the IS Help Desk at 312.413.7717.

  4. Identify and complete role-specific technical requirements
    1. Download DUO Two Factor Authentication on your non-UI Health device.
    2. If directed by your hiring manager, download Citrix on your non-UI Health device.
    3. Access Epic classroom environments.
    4. See the New Hire Technical Onboarding Guide.
    5. Questions? Call the IS Help Desk at 312.413.7717.

  5. Prepare for your UI Health New Employee Orientation
    1. Your orientation will be held virtually, and login information will be sent to your personal email address provided to your Human Resources Business Partner.
    2. Be prepared to sign in on time, be on camera, and ask any questions you may have.
    3. See the Onboarding Guide for New Employees.
    4. See the ICARE behavioral standards.
    5. See the New Employee Onboarding Checklist.
    6. Questions? Follow up with your recruiting contact.

  6. Schedule time to submit your required I-9 documentation
    1. Questions? Follow up with your recruiting contact.

  7. Connect with your manager
    1. This conversation should answer your questions about your first week:
      1. Schedule.
      2. Location.
      3. Attire.
      4. Training plan.
      5. Technology needs.
    2. Questions? Follow up with your recruiting contact or your manager.

On Your First Day

  1. Attend your UI Health New Employee Orientation
    1. Your New Employee Orientation will be conducted via Zoom. Login information can be found in an email from engageuih@uic.edu with the subject line: PLEASE READ: Welcome to UI Health! (New Employee Orientation Link Enclosed) [DATE of Orientation].
    2. Questions? Email engageuih@uic.edu.

  2. If assigned, attend your Introductory Union Meeting
    1. Questions? Follow up with your recruiting contact.

  3. Sign into your UIC email address
    1. {NETID}@uic.edu
    2. See the Email Signature Template
    3. Questions? Call the IS Help Desk at 312.413.7717

  4. Login to Empowers, UI Health’s learning environment, and complete all required Learning Modules
    1. See Logging into Empowers.
    2. Big 8 Compliance Questions? Email engageuih@uic.edu.
    3. EPIC Learning Questions? Call the IS Help Desk: 312.413.7717.
    4. Other questions? Submit a help desk ticket.

  5. Pick up your Hospital ID Badge
    1. Go to the Student Center West, 828 S. Wolcott, 2nd Floor, Room 241, Chicago, IL 60608.
    2. Sign in with security when you arrive to get elevator access. Expect to present government issued photo identification.
    3. Office hours are Mon-Fri from 8-11 am and 12-4 pm

  6. Secure parking
    1. Visit the Wood Street Parking Structure Administration Office at 1100 South Wood St.
    2. Office hours are Mon-Fri from 8 am – 5 pm.
    3. Note: You must present your UI Health Hospital ID Badge to receive a parking permit.
    4. Questions? Visit uic.edu or call Parking Services at 312.413.5800.

First 30 Days

  1. Visit My UI Info
    1. Verify your personal identifiable information.
    2. View your earning statements.
    3. Sign up for our Tuition Waiver program, if applicable.

  2. Make benefits plan selections
      1. Visit My UI Info on the intranet to confirm the best options for you.
      2. Full-time employees can opt out of benefits.
      3. Part-time employees can waive coverage.
      4. If no selections are made within 30 days of your start date, coverage will default to our Quality Care Health plan and a dental plan without dependent coverage.
      5. Register for and attend a benefits webinar.
      6. See the Benefits Orientation Letter (Appendix), Benefits Booklet (Appendix), and UI New Hire Benefits Checklist.
      7. Questions? Email benefits@uillinois.edu, visit the UPB ServicePortal, or call 312.996.7200.

  3. Complete our New Hire Orientation Survey

  4. Visit the Human Resources Intranet page by clicking Departments > Human Resources. Review your:
    1. Orientation & Onboarding information.
      Questions? Email engageuih@uic.edu.
    2. Payroll announcements and schedule.
      Questions? Email mcpayrll@uic.edu.
    3. Leave of Absence information.
      Questions? Email uihloa@uic.edu.
    4. Organizational holiday calendar.

  5. Introduce yourself to our organizational priorities
    1. Review UI Health’s mission, vision, and values.
    2. Learn about our strategic goals and initiatives.

  6. Complete your department orientation
    1. Review your department’s:
      1. Work environment and behaviors expectations.
      2. Attendance reporting processes.
        1. Kronos
        2. Positive Time Reporting (PTR)
        3. Same-day or schedule absences
    2. Review your job description and responsibilities.
    3. Address misconduct, mandated reporter guidance, ICARE behaviors, and safety codes and procedures.

  7. Team Introductions
    1. Tour your department.
    2. Review your department’s organizational chart.
    3. Understand who your key partners are and the roles they play on your team.

 

During Days 31 - 60

  1. Make retirement plan selections.
    1. Visit My UI Info on the intranet to confirm the best options for you.
    2. Register for and attend a benefits webinar.

  2. Familiarize self with intranet, with a special focus on our:
    1. IS Training and Resources.
    2. IS Self Service Portal.
    3. Marketing Toolkit.

  3. Complete New Employee onboarding survey at 60 days. You will receive an email from engageuih@uic.edu with more information.

  4. Learn about the organizational and departmental recognition programs.

During Days 61 - 90

  1. Understanding and managing your performance
    1. Conduct personal and professional development conversations with your manager.
    2. Address performance goals, review professional development and learning opportunities, confront and deal with performance challenges.
    3. See the Empowers FAQ Toolkit.

  2. Schedule one on one time with your manager to:
    1. Review new hire training checklists.
    2. Review the Civil Service Probationary Document, if applicable.

  3. Begin to understand the methods in which the organization and your department conduct recognition and rewards
    1. Begin to establish a routine of regular thank you’s for colleagues, leaders, and/or preceptors.
    2. Familiarize yourself with organizational recognition programming and the nomination process.

 

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